2016 Exhibit Hall Floor Plan

NPTC 2016 Education Management Conference & Exhibition
April 24-26, 2016 - Cincinnati, Ohio


RESERVE YOUR 2016 BOOTH !


--   2016 Exhibit Hall Floor Plan
--   2016 Booth APPLICATION and Contract
--   2016 Confirmed Exhibitor Listing



The NPTC 2015 Exhibition featured an extensive showcase of fleet products and services from leading industry suppliers. At the NPTC 2015 Show, a record 189 companies exhibited the latest in product development and state-of-the-art technology for today's demanding truck fleet operations. 

Why exhibit at NPTC 2016?To reach hundreds of decision-makers at America's top private truck fleets...

....Fleets like AAFES, Ace Hardware, ADM, Air Liquide, Auto Zone, Batesville Casket, Boise, Bimbo Bakeries, Brakebush, Bridgestone, ConAgra, Dean Foods, Del Monte, DOT Foods, Frito-Lay, Foster Farms, G&J Pepsi-Cola, General Mills, Giant Eagle, Growmark, H.T. Hackney, Harris Teeter, Hill's Pet, John Deere, Kellogg's, Kraft Foods, Land O' Lakes, Letica, Linde, Marathon Petroleum, McKee Foods, Medline, Meijer, Mennel, Mondelez International, Nalco, NCI, Oberweis Dairy, Oxy Chemical, Oldcastle, Orgill, Pepsi Beverages, Perdue Farms, Polar Beverages, PV Transport, Quik 'N Tasty Foods, Safeway, Schwan's, Sentinel, Shaw Industries, Sherwin-Williams, Smart & Final, Snyder's-Lance, Sonoco, Sony, Spartan Stores, SteriCycle, United Natural Foods, Upstate Niagara, Valley Proteins, Veritiv, VF Jeanswear, Wal-Mart, Walgreens, Weyerhaeuser, and many more.

Click here to view a roster of last years' attendees.

For more information or to reserve a booth for NPTC 2016 in Cincinnati, please click on the links below or contact George Mundell at This email address is being protected from spambots. You need JavaScript enabled to view it. .


2016 EXHIBITOR INFORMATION


Exhibit Hall Floor Plan - Duke Energy Convention Center Active Image
Exhibitor Booth Contract / Application / Rules
Confirmed Exhibitors & Booth Locations
Attendee Registration Form - check back later
See Who's Already Registered - check back later
View Photos from the Exhibit Hall: 2013 | 2014 | 2015
See Who Attended NPTC 2015 in Cincinnati
Allied/Industry Supplier Membership Information


1) Freeman QUICK FACTS (PDF)
2) Freeman ONLINE Exhibitor Kit (click here)
3) Full Downloadable Exhibitor Kit (PDF, 4MB, 90pp)


NPTC 2016 Official Exhibit Hall Decorator:

For ELECTRIC, and
booth carpet cleaning
Click Here

(provided by DECC)


In Cincinnati, the NPTC 2016 Exhibition will be held in Halls A, B and C of the Duke Energy Convention Center. Exhibit Hours are:

Set-Up Exhibit / Show Hours Teardown
Sat (4/25), 8:00am-5:00pm
AND
Sun (4/26), 8:00am-2:00pm
Sun (4/26), 3:00-6:00pm
AND
Mon (4/27), 3:00-5:30pm
Mon (4/27), 5:30-10:00pm
AND
Tues (4/28), 8:00-10:00am

 

Booth Fees & Sizes
Exhibit Rates below for standard booth sizes in feet. Other sizes may be available. This fee is for the rental of the booth space only -- it does NOT include items ordered from the official decorator, Freeman (like carpet, furniture rental, etc.), or the Duke Energy Center (electricity, internet, A/V, etc.).

Size Member Rate Non-Member Rate
Comp Registrations
10x10 $2,630.00 $3,945.00 1
10x20 $4,995.00 $7,490.00 2
20x20 $8,995.00 $13,490.00 3
20x30 $12,135.00 $18,200.00 4


Booth Payment 
Prior to December 1, 50 percent of the booth rental fee is required to reserve a booth, with the remaining 50 percent invoiced on January 2, and due within 30-days.  New booth sales after December 1, require 100 percent (full) payment to reserve booth.

Exhibitor Service Manual / Kit
Freeman Company is our official exhibit hall decorator. The NPTC 2015 Exhibitor Service Manual, where you can order carpet (required), rental furniture, electricity, internet connections, booth setup, shipping, and more, is available online for quick and accurate service. Access FreemanOnline here. A PDF hard-copy version of the complete exhibitor kit with all forms included can be downloaded here (90-pages, 4-MB).

Official Approved Service Providers:

  • Exhibit Hall Decorator: FreemanONLINE -- This email address is being protected from spambots. You need JavaScript enabled to view it. , 615-884-5785
  • In-booth ELECTRICITY, utilities and booth cleaning: DECC Instructions -- This email address is being protected from spambots. You need JavaScript enabled to view it. , (513)419-7317
  • In-booth internet access and telecommunications: SmartCity -- This email address is being protected from spambots. You need JavaScript enabled to view it. , (513)419-7200
  • In-booth audio/visual equipment: Prestige A/V -- This email address is being protected from spambots. You need JavaScript enabled to view it. , (513)419-7326
  • In-booth catering: Ovations Food Services -- This email address is being protected from spambots. You need JavaScript enabled to view it. , (513)419-7253

Complimentary Registration(s)

Exhibit booths provide Complimentary Full Registrations based on the following schedule: 10’ x 10’ = one (1) complimentary registration; 10’ x 20’ = two (2) complimentary registrations; 20’ x 20’ = three (3) complimentary registrations; and, 20’ x 30’ or larger = four (4) complimentary registrations.

Note: Your exhibit booth entitles you to Complimentary Full Registration(s) based on the size of your booth.  To assign your comp registration(s) to your attendees, please CLICK HERE or click on My AccountOnly the main exhibit company contact can assign comp registrations. You must be logged-in to access your comps. Note: Your website username is your email and if you don’t know your password, click on “Forgot your password.”

Once at the registration page, you can assign your comp registration(s) to yourself, to others from your company that are already in our database, or to someone entirely new from your company. You can also purchase additional paid registrations at that time (one to two registrants are $625/pp, three or more registrants are $600/pp).  If you prefer to submit your registrations manually, the registration form is available in PDF format here. Please note that comp registration DO NOT count towards the team discount for paid registrations.

All registrants (paid and comp) will receive an email confirmation of their registration.

Advance Datafile of Registrants
All exhibitors receive an electronic datafile of attendees twice prior to the event (in late February and late March) and another, final datafile of attendees, following the event. The datafile includes registrant name, title, company, full address, phone and fax (email addresses are NOT available). NPTC prohibits blast or mass promotional emails to members and/or attendees.

Lead Retrieval Systems / Other Marketing
NPTC 2015 does NOT offer, operate or permit lead retrieval systems. Furthermore, NPTC does not offer any marketing services such as flyer mailings or blast emails to attendees.  Exhibitors wishing to send direct mail to attendees are asked to provide NPTC with an email proof of the marketing piece for approval prior to mailing. NPTC prohibits blast or mass promotional emails to members and/or attendees.

Motor Vehicle Display / Fire Department Inspection
All display vehicles must be inspected by the Cincinnati Fire Department before they are allowed on the exhibit hall floor. This inspection is scheduled for Friday, April 24, 2015 between 1:00 and 3:00 pm. You must have your vehicle at the Hall A Loading Dock of DECC by 1:00 pm on April 24, 2015 for inspection. Vehicle must have (1) an operating gas gauge; (2) vehicle’s gas tank is required to have 1/4-tank of fuel OR less; and, (3) after the vehicle is moved into place on the show floor, the battery is required to be disconnected.

Actions: At least 30-days prior to the start of the exhibit, Exhibitors displaying motor vehicles must (1) Download the Motor Vehicle Display Inspector Form here and return to DECC Exhibit Services per form instructions; and, (2) email a copy of the completed form to NPTC at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Exhibitor Rules and Regulations
All exhibitors are required to sign the official NPTC 2015 Exhibitor Rules and Regulations, available here. Unless otherwise specified or required in the NPTC 2015 Exhibitor Rules and Regulations, NPTC abides by and requires that all exhibitors abide by the exhibit guidelines of the International Association of Exhibition and Events. Payment of booth fee constitutes acceptance of the booth contract and agreement to the Exhibition Rules and Regulations.

Meeting for Selection of 2016 Booth Space
The meeting for priority selection of 2015 exhibit booth spaces will take place on-site in Cincinnati on Monday, April 27, 2015, at 1:15pm, in the Duke Energy Convention Center in room 206 North. Please have someone from your company participate in this meeting to ensure your preferred booth space for NPTC 2016 in Cincinnati.

Insurance Requirements
Exhibitor and exhibitor’s contractors shall, at their sole cost and expense, procure and maintain through the terms of this contract, comprehensive general liability insurance against claims for bodily injury or death, and property damage occurring in or upon or resulting from the premises leased.  Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability of not less than $1,000,000. Such insurance shall name National Private Truck Council, Duke Energy Convention Center/Global Spectrum and City of Cincinnati as an additional insured.  Here is the address info for each:

National Private Truck Council
950 N. Glebe Road, Suite 530
Arlington, VA 22203-4183
FAX: (703)683-1217

Duke Energy Convention Center/Global Spectrum
525 Elm Street
Cincinnati, OH 45202
FAX: (513)419-7327

City of Cincinnati
801 Plum Street
Cincinnati, OH 45202

Exhibitor shall obtain and furnish to NPTC a certificate of insurance (COI) evidencing the above requirements to fax (815)642-0317 or This email address is being protected from spambots. You need JavaScript enabled to view it. .

Attire
The dress code for NPTC 2015 is business casual.

Other Notes/General Rules
All staff and contractors of companies participating at the NPTC 2015 Annual Education Management Conference and Exhibition shall adhere to the following rules as set forth by the NPTC Annual Conference Planning Committee:

1. No unauthorized literature drops at the Conference hotels, including the Hilton Cincinnati Netherland Plaza, the Hyatt Cincinnati and/or any other overflow hotels.
2. No entertainment of customers (or prospective customers) or meetings/gatherings when an official NPTC event is scheduled, either during the day or evening, from April 25, 2015 through April 28, 2015.
3. No distribution or substitution of any item in the official NPTC sponsored registration package.
4. Sunday, April 26, is the official ACT-I NPTC event, beginning at 7:00 PM at the Hilton Cincinnati Netherland Plaza. No other activity can be held that evening – no exceptions.

The NPTC Annual Conference Planning Committee requests that all participating companies and their staffs/contractors obey these rules as well as the spirit of these rules.

Programs and Services

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NPTC’s private fleet benchmarking survey

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