NPTC 2016 Education Management Conference & Exhibition
April 24-26, 2016 - Cincinnati, Ohio
RESERVE YOUR 2016 BOOTH !
-- 2016 Exhibit Hall Floor Plan
-- 2016 Booth APPLICATION and Contract
-- 2016 Confirmed Exhibitor Listing
At the NPTC 2015 Show, a record 189 companies exhibited the latest in product development and state-of-the-art technology for today's demanding truck fleet operations.
WHY EXHIBIT @ NPTC 2016? To reach hundreds of decision-makers at America's top private truck fleets...
....Fleets like AAFES, Ace Hardware, ADM, Air Liquide, Albertson's/Safeway, Auto Zone, Batesville Casket, Boise, Bimbo Bakeries, Brakebush, Bridgestone, Dean Foods, Del Monte, Dot Foods, Frito-Lay, G&J Pepsi-Cola, General Mills, Giant Eagle, Growmark, H.T. Hackney, Harris Teeter, Hill's Pet, John Deere, Kellogg's, Kraft Foods, Land O' Lakes, Letica, Linde, Marathon Petroleum, McKee Foods, Medline, Meijer, Mennel, Mondelez International, Nalco, NCI, Nestle, Oberweis Dairy, Oxy Chemical, Oldcastle, Orgill, Pepsi Beverages, Perdue Farms, Polar Beverages, PV Transport, Quik 'N Tasty Foods, Schwan's, Sentinel, Shaw Industries, Sherwin-Williams, Smart & Final, Snyder's-Lance, Sony Electronics, United Natural Foods, Upstate Niagara, Valley Proteins, Veritiv, VF Jeanswear, Wal-Mart, Walgreens, Weyerhaeuser, and many more.
2016 EXHIBITOR INFORMATION
|Exhibit Hall Floor Plan - Duke Energy Convention Center|
|Exhibitor Booth Contract / Application / Rules|
|Confirmed Exhibitors & Booth Locations|
|Attendee Registration Form|
|See Who's Already Registered|
|View Photos from the Exhibit Hall: 2013 | 2014 | 2015|
|See Who Attended NPTC 2015 in Cincinnati|
|Allied/Industry Supplier Membership Information|
For ELECTRIC, utilities and
(provided by DECC)
In Cincinnati, the NPTC 2016 Exhibition will be held in Halls A, B and C of the Duke Energy Convention Center. Exhibit Hours are:
|Set-Up||Exhibit / Show Hours||Teardown|
|Sat (4/23), 8:00am-5:00pm
Sun (4/24), 8:00am-2:00pm
|Sun (4/24), 3:00-6:00pm
Mon (4/25), 3:00-5:30pm
|Mon (4/25), 5:30-10:00pm
Tues (4/26), 8:00-10:00am
Booth Fees & Sizes
Exhibit Rates below for standard booth sizes in feet. Other sizes may be available. This fee is for the rental of the booth space only -- it does NOT include items ordered from the official decorator, Freeman (like carpet rental, furniture rental, etc.), or the Duke Energy Center (electricity, internet, phone, A/V, etc.).
|Size||Member Rate||Non-Member Rate
Prior to December 1, 50 percent of the booth rental fee is required to reserve a booth, with the remaining 50 percent invoiced on January 2, and due within 30-days. New booth sales after December 1, require 100 percent (full) payment to reserve booth.
Exhibitor Service Manual / Kit
Freeman Company is the official exhibit hall decorator for NPTC 2016. The NPTC 2016 Exhibitor Service Manual, where you can order carpet (required), rental furniture, electricity, internet connections, booth setup, shipping, and more, will be available online for quick and accurate service. Access FreemanOnline here. A PDF hard-copy version of the complete exhibitor kit is available for download here. Shipping Labels are available on pages 21-23.
Official Approved Service Providers:
- In-booth catering: Ovations Food Services -- Maggie Rixson, (513)419-7259
Exhibit booths provide Complimentary Full Registrations based on the following schedule: 10’ x 10’ = one (1) complimentary registration; 10’ x 20’ = two (2) complimentary registrations; 20’ x 20’ = three (3) complimentary registrations; and, 20’ x 30’ or larger = four (4) complimentary registrations. Information on assigning comp registrations will be provided to exhibitors when available.
All registrants (paid and comp) will receive an email confirmation of their registration.
Advance Datafile of Registrants
All exhibitors receive an electronic datafile of attendees twice prior to the event (in late February and late March) and another, final datafile of attendees, following the event. The datafile includes registrant name, title, company, full address, phone and fax (email addresses are NOT available). NPTC prohibits blast or mass promotional emails to members and/or attendees.
Lead Retrieval Systems / Other Marketing
NPTC 2015 does NOT offer, operate or permit lead retrieval systems. Furthermore, NPTC does not offer any marketing services such as flyer mailings or blast emails to attendees. Exhibitors wishing to send direct mail to attendees are asked to provide NPTC with an email proof of the marketing piece for approval prior to mailing. NPTC prohibits blast or mass promotional emails and/or cold-calling to members and/or attendees.
Motor Vehicle Display / Fire Department Inspection
All display vehicles must be inspected by the Cincinnati Fire Department before they are allowed on the exhibit hall floor. This inspection is scheduled for Friday, April 22, 2016 at 1:00 pm sharp, Eastern Time. You must have your vehicle at the Hall A Loading Dock of DECC at that date and time. Failure to show at the specified date and time may result in your vehicle being denied access to the show. Vehicle must have (1) an operating gas gauge; (2) vehicle’s gas tank is required to have 1/4-tank of fuel OR less; and, (3) after the vehicle is moved into place on the show floor, the battery is required to be disconnected.
Following inspection by a representative of the fire department at 1:00pm on Friday, April 22, 2016, your driver will be directed to immediately drive the truck himself into the hall and all the way to your booth space where he/she can position the unit in its final spot – if ordering carpet from Freeman, it will be in place prior to inspection time. If you are bringing your own carpet, you will want to have it installed prior to the inspection time; access to the hall for this purpose can be granted on Friday morning. Freeman personnel and show staff will provide instructions to your driver onsite that day/time and guide him into and through the hall to your space. You are welcome to have someone from your staff be present (other than the driver) to ensure the truck is positioned properly in your booth at that time. While Truck Trailers on display do not need to be inspected (unless the tractor is staying in the booth), they must also arrive at the Hall A Loading Dock Door of DECC by 1:00pm on Friday, April 22 for move-in.
INSTRUCTIONS FOR YOUR DRIVER:
When your driver arrives at the Duke Energy Convention Center, 525 Elm Street, Cincinnati, Ohio, on Friday, April 22 by 1:00pm, there will be parking available to stage your vehicle(s) all along West Sixth (6th) Street, alongside of the Convention Center, outside loading dock door A. Parking meters will be covered/bagged on both sides of the street for this purpose. Your driver can wait with their vehicle until the inspection sticker is applied from the Cincinnati Fire Department inspector, and is then directed to enter the Hall A loading dock by Freeman staff or show management.
Exhibitor Rules and Regulations
All exhibitors are required to sign the official NPTC 2016 Exhibitor Rules, Regulations, Terms and Conditions, available here. Unless otherwise specified or required in the NPTC 2016 Exhibitor Rules and Regulations, NPTC abides by and requires that all exhibitors abide by the exhibit guidelines of the International Association of Exhibition and Events. Payment of booth fee constitutes acceptance of the booth contract and agreement to the Exhibition Rules and Regulations.
Meeting for Selection of 2017 Booth Space
The meeting for priority selection of 2017 exhibit booth spaces will take place on-site in Cincinnati on Monday, April 25, 2016, at 1:15pm Eastern Time, at the Duke Energy Convention Center in room 206 North. Please have someone from your company participate in this meeting to ensure your preferred booth space for NPTC 2017 in Cincinnati.
Exhibitor and exhibitor’s contractors shall, at their sole cost and expense, procure and maintain through the terms of this contract, comprehensive general liability insurance against claims for bodily injury or death, and property damage occurring in or upon or resulting from the premises leased. Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability of not less than $1,000,000. Such insurance shall name National Private Truck Council, Duke Energy Convention Center/Spectra and City of Cincinnati as an additional insured. Here is the address info for each:
|National Private Truck Council
950 N. Glebe Road, Suite 530
Arlington, VA 22203-4183
|Duke Energy Convention Center/Spectra
525 Elm Street
Cincinnati, OH 45202
|City of Cincinnati
801 Plum Street
Cincinnati, OH 45202
The dress code for NPTC 2016 is business casual.
Booth Cancellation Policy
Exhibitor’s failure to occupy booth is not subject to refund. Prior to January 25, 2016, there will be a $500.00 penalty if exhibitor cancels booth reservation (unless booth is greater than 800-square-feet in which 50% of booth cost is nonrefundable). From January 25 to March 10, 2016 (90 to 45 days out), booth cancellation will result in a penalty of 50% of the total cost of the booth. After March 10, 2016 (less 45 days out), exhibitor is responsible for full payment of the booth cost. Page 2 of 4 If exhibitor choses to downsize by selecting a smaller booth space, the following policy will apply: prior to January 25, 2016, exhibitor will be entitled to a refund of the cost deferential; from January 25 to March 10, 2016 (90 to 45 days out), 50% of the cost deferential will be refunded; after March 10, 2016, (45 days from conference start), exhibitor will not be entitled to a cost deferential refund but will be responsible for payment in full of the larger booth.
Other Notes/General Rules
All staff and contractors of companies participating at the NPTC 2016 Annual Education Management Conference and Exhibition shall adhere to the following rules as set forth by the NPTC Annual Conference Planning Committee:
1. No unauthorized literature drops at the Conference hotels, including the Hilton Cincinnati Netherland Plaza, the Hyatt Cincinnati and/or any other overflow hotels.
2. No entertainment of customers (or prospective customers) or meetings/gatherings when an official NPTC event is scheduled, either during the day or evening, from April 23, 2016 through April 26, 2016.
3. No distribution or substitution of any item in the official NPTC sponsored registration package.
4. Sunday, April 24, 2016, is the official ACT-I NPTC event, beginning at 7:00 PM at the Hilton Cincinnati Netherland Plaza. No other activity can be held that evening – no exceptions.
The NPTC Annual Conference Planning Committee requests that all participating companies and their staffs/contractors obey these rules as well as the spirit of these rules.